Privacy Policy

Effective Date: 01/02/2026

This Privacy Policy explains how [Your Company Name] (“we”, “us”, “our”) collects, uses and protects personal data in connection with our website and services.

We are committed to protecting your privacy and handling your data transparently and securely in accordance with UK data protection law, including the UK General Data Protection Regulation (UK GDPR).

1. Who We Are

Payroll Service (UK) Ltd

Registered in England & Wales

Company Number: 07619443

Registered Office: 50 The Hayes, Cardiff, CF10 1BF

Email: jack@payrollserviceuk.co.uk

If you have any questions about this policy, please contact us using the details above.

2. What Information We Collect

We may collect and process the following information:

• Name

• Company name

• Country of registration

• Email address

• Telephone number

• Number of UK employees

• Information provided via enquiry forms

• Website usage data (via cookies and analytics tools)

We only collect information necessary to respond to enquiries and provide payroll services.

3. How We Use Your Information

We use personal data to:

• Respond to enquiries

• Provide payroll and compliance services

• Communicate with prospective and existing clients

• Meet legal and regulatory obligations

• Improve our website and services

We do not sell or rent personal data to third parties.

4. Lawful Basis for Processing

We process personal data under the following lawful bases:

• Legitimate interests (responding to business enquiries)

• Contractual necessity (where services are provided)

• Legal obligation (where required for compliance)

5. Data Sharing

We may share personal data with:

• HM Revenue & Customs (where required for payroll processing)

• Pension providers (where applicable)

• Professional advisers

• IT and hosting providers

All third parties are required to handle personal data securely.

6. International Data Transfers

Where data is transferred outside the UK, we ensure appropriate safeguards are in place in accordance with UK GDPR requirements.

7. Data Retention

We retain personal data only as long as necessary to:

• Respond to enquiries

• Provide services

• Meet legal or regulatory requirements

Client payroll records may be retained in line with statutory obligations.

8. Your Rights

Under UK data protection law, you have the right to:

• Request access to your personal data

• Request correction of inaccurate data

• Request erasure (in certain circumstances)

• Object to processing

• Lodge a complaint with the Information Commissioner’s Office (ICO)

For more information, visit: https://ico.org.uk

9. Cookies

Our website may use cookies and analytics tools to improve user experience and measure performance.

You may control cookie settings through your browser.

10. Data Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss or misuse.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be published on our website.